Approval2Buy™

Key benefits

Control and flexibility
Approval2Buy™ provides advanced real time pre-authorisation and transaction controls so your organisation can manage supplier charges and individual employee spend. The result is unparalleled control, and data capture.

Each Virtual Card Number (VCN) can be customised with such criteria as the spending limit, expiry date for use, and the supplier it must be used with. When a VCN is used to make a purchase, Approval2Buy™ identifies the number and checks that the transaction corresponds to the original request. If it doesn’t, Approval2Buy™ declines the transaction.

Enhanced data analysis and management
Approval2Buy™ also includes Smart Data OnLine (SDOL) to enhance the quality of your management information still further. This is a powerful, flexible, web-based management information tool that enables you to organise, analyse and manage your expenditure with precision.

Information to improve reconciliation
Approval2Buy™ provides unique transaction numbers and allows you to attach up to forty fields of additional, non-transactional data to each transaction. With information such as employee ID, cost centre, project code and cost allocation, reconciliation – and internal reporting – is streamlined. The quality of your management information is also improved.

Save time and reduce errors
The Virtual Card Number (VCN) enables you to automatically record, track and reconcile every transaction, freeing up staff time while minimising the need to write off purchases. What’s more, improved control means reduced need to audit retrospectively.